Welfare Officer

All Welsh Judo Association Clubs should strive to have a Club Welfare Officer (CWO). Everyone in the club should know who the CWO is and how to contact them.


The CWO needs to be well supported by the club and have a formal role on the clubs management committee. It is the whole club’s responsibility to ensure children’s welfare and everyone has a role to play.


The CWO has a key role in advising the committee on its approach and ensuring that this is monitored and reviewed.


Due to the nature of this role all CWO will have no relation to the Head Coach. Ideally the CWO will be a separate role from coaching for best practice.


What does the role involve?

  • Assist the club to fulfil its responsibilities to safeguard children and young people at club level.
  • Assist the club to implement its child protection plan at club level.
  • Be the first point of contact for staff/volunteers, parents and children/young people where concerns about children’s welfare, poor practice or child abuse.
  • Provide a face to face document check whilst checking Disclosure and Barring Service (DBS) applications for Coaches and volunteers within the club.

    The Club Welfare Officer is responsible for following the British Judo Association’s policy and procedures, in particular the reporting procedures.

    This means ensuring that the appropriate records are maintained. Assess the information promptly and carefully, clarifying or obtaining more information about the matter as appropriate.

    Consult initially with a statutory child protection agency such as the local social services department or health board, or the NSPCC, to test out any doubts or uncertainty about the concerns as soon as possible.

  • Make a formal referral to a statutory child protection agency e.g. social services department or the police without delay. It is NOT the role of the club to decide whether a child has been abused or not. This is the task of the social services department and the police or NSPCC.
  • Report the concerns to the British Judo Association Lead Child Protection Officer.
  • Be the first point of contact with the National Lead Child Protection Officer.
  • Maintain contact details for local Social Services, Police, and how to obtain the Area Child Protection Committee’s policy/procedures. Contact details for local/nation help lines should also be maintained and publicised within the club.
  • Promote the clubs best practice guidance/code of conduct within the club in line with the club’s plans. This may involve working with children/young people and parents on developing the club’s approach to the best behaviour of everyone at the club.
  • Promote and ensure adherence to the club’s child protection-training plan.

    The Club Welfare Officer will need to ensure that everyone is aware of what training is available and work with the club management committee to ensure that training requirements are met.

  • Ensure confidentiality is maintained alongside the club’s management committee.
  • Promote anti-discriminatory practice.  The club must ensure that it has made clear its commitment to anti-discriminatory practice in its policy, procedures and plans for safeguarding children and young people’s welfare.  The club should also have an Equity policy.


Who does the role suit?

CWO roles are suited to those people who want to volunteer on a regular basis.

They are ideal for existing club members, parents who want to get more involved with a few spare hours each week.


What skills are required?

A CWO requires a certain level observation, self-awareness and critical thinking. They also need to be patient with good communication skills and able to adapt to a range of varied age groups.


Why should you get involved?

  • If you want to make a positive difference in the community
  • To ensure safeguarding polices and guidelines are followed
  • It's a highly rewarding role


How do you get involved?

You will need to complete the following -

  • Safeguarding and Protection of Child (SPC) course
  • Time to Listen (TTL) course
  • Completed a CWO registration application
  • Disclosure and Barring service (DBS) check
  • Read the Access to Data agreement

Please be advised the SPC, TTL and DBS are valid for three years. It is the CWO's duty to keep the requirements up to date failing to do so will invalidate their CWO status.


Please contact Amanda Smith for all CWO/safeguarding enquiries.

Amanda.smith@Britishjudo.org.uk 01509 631670 ext 223

CWO application form.pdf
Adobe Acrobat document [93.6 KB]
CWO data access agreement2_0.pdf
Adobe Acrobat document [37.3 KB]

Need to contact us?

Tel: 02920 334945

Email: office@welshjudo.com

Or use the contact form


Welsh Judo Association

Sport Wales National Centre

Sophia Gardens 

CF11 9SW


Company Registration Number: 


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